Time Attendance System

Switch yourself from paper based to online attendance system

If you are using a paper based attendance system where the employees punch their attendance in a register, it is time for you to switch to an online attendance system. You will get speed, accuracy and ease in your attendance management. Here, you can get not only electronic attendance system but also an online attendance system.

There are several reasons for using online attendance system.

Access from anywhere: As the system is online, you can access and view the attendance record with the help of internet from anywhere in the world.

Multiple Options for Attendance Punching:You can use different method of punching the attendance. Fingerprint Biometrics Method, Proximity Card Method or Password System can be used to submit online attendance. You can choose according to your convenience and affordability.

Automatic Data Retrieval: If you want attendance devices such as fingerprint reader or a proximity card to punch the attendance, then these data is needed to be retrieved from the device and uploaded to your online attendance system automatically. These data are automatically synced from your device to your online attendance system.

Tracking attendance, managing holidays, overtime, duty roster, etc

In general, the system provides you the report of the employee worked hours and helps you in payroll management. You can track the absenteeism and late comers as well.

Time attendance system is not only for simply recording the employee time and calculating the hours worked by employees in a week or a month but also it is more about making the employees responsible in their job by bringing punctuality and consistency in time management.

This attendance system is designed in such a way that all employees can view their attendance records. They can view how punctual they are to their job, how many hours they are working every day, when are the upcoming holidays,etc. This kind of interaction with the system helps a lot for employee time management.

a. Online access: anytime, anywhere

The system is hosted in online server so that it can be accessed via web from anywhere in the world.

b. Auto Logs import from Device

Desktop application will be installed in any of the computer in client’s network. This desktop application (Data Import System) will connect all the attendance devices in the client’s network and then it will upload the attendance logs will be uploaded to the online server so that it can be viewed from web.

c. Supports Multiple Attendance Devices

The system supports multiple attendance devices. The employee can sign in from one device when he comes to office and sign out from another device when he/she leaves the office. Attendance logs from all the devices are pooled and the system manages the data accordingly.

d. Quick Setup, Easy Learning

The attendance system can be set up in a less than a day. As the system is easy to learn, training can be done in couple of hours.

e. Supports Multiple Shift with Duty Roster, day/night offs

In attendance system, we can setup multiple shifts for different kind of the employees. Duty Roster is available so that we can set duty for each and every employee. The late coming and early leaving from the office will be automatically tracked by the system with the help of the Duty Roster set for each employee. If duty roster is not set, then the system takes the default shift for managing the late coming/early leaving remarks.

f. Supports Multiple languages/Date

The system is available in multiple languages. Currently, it is available in 3 languages; English, Russian and Nepali. The user can switch from one language to another whenever they like. The system has Nepali date as well so that all the reports can be viewed in Nepali Date (Bikram Sambat).

g. Supports Multiple method for attendance

The system is compatible with ZKTeco attendance devices. We can use different types of input such as Face, Fingerprint, RFID Card and password to do attendance.

h. Manage Overtime/under time

The system calculates the work hours of each employee for each day. We can see the overtime and under time. We can post the genuine and approved overtime in the system so that we can pay for the overtime worked.

i. Manage Holidays

Holidays are very dynamically manageable. We can set holidays for each all gender or only for female or only for male. Further, we can set holidays as per the branches as well so that we can manage holiday for each branch.

j. Day Off Work Posting

In day off posting, we can record the work done by employees on Weekend (Saturdays, Sundays) and on public holidays. For these work done, we can entitle them leave so that they can take the leave on other day.

k. Reports

i. Personal Attendance In personal attendance, we can see the attendance of an employee for a given month. We can see the total worked hours, days on leave, overtime done, late coming and early leaving, days worked on weekend/holidays, etc.

ii. Daily Attendance

In daily attendance report, we can see the people who are present on the office, what time they have arrived and left the office, who are late and who left the office early. Further, we can see that who are on the day offs and leave as well.

iii. Monthly Attendance

In monthly attendance, we can view the monthly attendance of all the employees for a given month. We can see the total working days, worked days, holidays, leave days, late coming / early leaving days, etc on this report.

This report is the foundation for payroll generation.

iv. Annual Attendance Report

In annual attendance report, we can see the attendance of an employee for the selected year. We can see the total working days, worked days, holidays, leave days, etc on this report.